Senior Manager Global Meetings & Events

Summary

The Senior Manager of Global Events leads the strategy, planning, and execution of corporate events, managing budgets, vendor relationships, and team operations. The Sr. Manager oversees a team of professional meeting planners who oversee the end-to-end production process, from venue scouting to post-event analysis, ensuring alignment with organization goals, brand standards, and high-level client satisfaction. The team manages and implements trade shows, conferences, meetings, incentive programs, and special events on behalf of the organization. In the delivery of these events, the Sr Manager is responsible for ensuring adherence to The Schneiders’ Legacy as well as Corporate and Product line brand guidelines. This individual is an experienced project and events manager who possesses a keen eye for detail, quality and time management skills, and excellent communications skills.

The Sr Manager interfaces with a diverse and distinguished group of individuals both inside and outside of the organization including board members, senior executives, sales and marketing teams, medical professionals, government officials and competitors. This individual provides oversight into the global meetings and events program to ensure that corporate-wide annual and long-range spending goals are met through the development and oversight of robust processes.

Hollister Incorporated operates in a hybrid work environment.  When not traveling, Associates are required to come to the office in Libertyville, IL a minimum of 4 days per week.

Responsibilities

Meetings and Events

Oversees the management of large scale global and local events on behalf of business units and executive teams by:

• Researching meeting sites, conducting bidding processes, and selecting venues according to event requirements (location, size, cost, etc.).
• Negotiating and executing contracts with hotels, transportation companies, restaurants, and other external vendors.
• Managing all event logistics including air travel, housing, registration, food & beverage functions, off-site events, ground transportation and all other related functions.
• Overseeing all financial aspects of meetings, including budget development and management; billing, payment processing and post meeting reconciliation; and final reporting and analysis. Maintains financial records and review invoices.
  • Interfacing directly with senior management teams, meeting sponsors, and vendors to ensure that all participants are fully briefed and engaged. Schedules team meetings and maintains regular communications with key stakeholders.
  • Coordinating meeting room bookings, assignment of space, room set-ups, audiovisual requirements, signage, and distribution of materials.
  • Producing banquet event orders and/or comprehensive meeting “resumes” to document events and share detailed information with all departments involved.
  • Providing onsite support.
  • Conducting and analyzing attendee evaluations.

  Trade Shows and Conferences

  Oversees the management of trade shows and conferences on behalf of business units and executive teams by:

  • Collaborating with internal customers to identify event objectives, setting budgets, and securing appropriate booth space.
  • Preparing, coordinating, and closely monitoring event timelines.
  • Identifying project teams and conducting regular planning meetings. Provides suggestions and input based upon professional industry best practices and experience. Issues meeting minutes.
  • Working closely with event marketing companies to design booths, secure appropriate exhibit components and order show services (electric, carpet, shipping, drayage, etc.).
  • Collaborating with Corporate Communications to ensure branding and graphics appropriately support event objectives and messaging.
  • Selecting booth staff, preparing staffing schedules, and arranging pre-show meetings.
  • Securing appropriate lodging and ground transportation.
  • Coordinating and planning social functions and special events.
  • Collecting and disseminating trade show details to team members and participants, including travel documents, event briefs and schedules.
  • Developing familiarity with AdvaMed and EucoMed regulations; ensuring enforcement during events.
  • Ability to lift or move up to 50lbs
  • Ability to travel to US and international locations up to 50 – 60% of the year.
  • Must hold a valid US Passport
  • Other duties as needed or required.

Essential Functions of the Role

Education & Work Requirements

Education & Work Preferences

• • Master’s degree in communications, Marketing or Business Administration desirable.
  • CMP (Certified Meeting Planner) or CTSM (Certified Trade Show Marketer) designation preferred but not required.
  • Familiarity with SmartSheet and Cvent desirable.
  • Experience in the health care industry is a plus.

Competencies