Administrative Assistant

We Make Life More Rewarding and Dignified 

Location: ​Libertyville​
Department: ​Executive 

Summary:

The Administrative Assistant provides high-level executive support to the Board of Directors and Trustees, reporting directly to the Senior Executive Assistant. Key duties include office administration, charitable contributions administrator, managing expenses and travel for Board of Directors and Trustees, supporting meeting logistics and catering, ordering office supplies, and serving as backup to both the Senior Executive Assistant and the Executive Assistant to the CEO.

Hollister Incorporated operates in a hybrid work environment.

Responsibilities:

Office Administration:

• Professionally represents the Executive Office
• Completes monthly expense reports for the Chairman of the Board, Board of Directors and Trustees
• Makes travel arrangements for the Board of Directors and Trustees
• Assists the Senior Executive Assistant with Board and Trustee meeting logistics and catering
• Orders office supplies for the Executive Office
• Assists with Legal governance requests 
• Provides backup support to the Senior Executive Assistant to the Chairman of the Board and Executive Assistant to the CEO

Charitable Contributions Administrator:

• Administrator for U.S. Charitable Contributions program
• Review and prepare all U.S. charitable contributions requests and assist with international contributions
• Maintain system and records for all U.S. and international contributions 
• Post team sponsored events and quarterly reminders on the matching program
• Provide Tax reports for Hollister internal Auditors
• Prepare and maintain annual budget
• Manage Hollister charitable matching program
• Manage in-kind donations
• Maintain Hollister charitable matching program site
• Maintain Volunteer opportunities site
• Assist with Volunteer Time Off (VTO) as required
• Policy – Assist Legal with creating updated policy language for U.S. Charitable Contributions program
• Review incoming sponsorship requests for donation consideration
• Reply to external charitable requests, events, Go Fund Me, etc. from internal departments
• Review and prepare all Hollister Associate contribution requests (including matching program)
• Provide guidance and assistance to Plant locations
• Maintain Plant locations contribution requests
• Manage all sponsorship events for galas, golf outings, walks/runs, etc. including finding a host, providing guest lists, creating the invite, booking transport, registering attendees, providing current Hollister ads, logo, artwork
• Providing stats and information for ERG Sustainability Report
• Process in-kind product donations and maintain record keeping
• Manage JDS Charitable Trust

Requirements:

• Associates degree preferred
• Minimum of 5 years as an Administrative Assistant

Specialized Skills / Technical Knowledge:

• This role requires a very high level of confidentiality, managing extremely sensitive information, and possessing solid independent judgment
• Must exercise good judgment in a variety of situations
• Excellent ability to understand emotional intelligence and adjust accordingly
• Must be flexible and customer service oriented
• Strong attention to detail
• Advanced computer skills, proficient in MS Office with advanced knowledge of PowerPoint and Word
• Intermediate knowledge of Excel

Essential Functions of the Role:

• Strong written and oral communication skills
• Highly organized, task oriented, and ability to prioritize multiple tasks

Our Total Rewards package in aggregate is above market and includes competitive pay, paid time off programs, peer-to-peer recognition, health and life insurance, wellness programs and incentives, and generous retirement savings.

• The anticipated base pay range for this position is $50,000 - $75,000 yearly. The actual salary varies based on applicant's location, education, experience, skills, abilities, and other legitimate business factors.​
• This position is also eligible to participate in the Hollister Corporate Bonus Plan.
• The Company’s health and welfare benefits include medical, prescription, dental, vision, spending/savings accounts, disability, company paid (parental and caregiver) leaves, statutory leaves/disability programs, accident, life, wellbeing, education assistance, adoption assistance, and voluntary benefit programs. ​
• The Company’s 401(k) Retirement Savings Plan includes: auto-enrollment, ROTH, vesting and eligible participants “safe harbor” matching contributions. ​
• The Company’s paid time off benefits include: 11 paid holidays, paid vacation based on length of service and exempt/non-exempt status, and sick days based on statutory requirements and/or exempt/non-exempt status. ​
• The Company’s additional benefits include: education assistance and adoption assistance benefit programs. 

About Hollister Incorporated
Hollister Incorporated is an independent, employee-owned company that develops, manufactures and markets healthcare products worldwide. The company spearheads the advancement of innovative products for ostomy care, continence care and critical care, and also creates educational support materials for patients and healthcare professionals. Headquartered in Libertyville, Illinois, Hollister has manufacturing and distribution centers on three continents and sells in nearly 80 countries. Hollister is a wholly owned subsidiary of The Firm of John Dickinson Schneider, Inc., and is guided both by its Mission to make life more rewarding and dignified for people who use our products and services, as well as its Vision to grow and prosper as an independent, employee-owned company, and in the process, to become better human beings.

EOE Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Req ID: 35520