Office Administrator - Port Saint Lucie, FL (Onsite)

ABC Home Medical Supply, Inc is one of the nation’s leading urological supply providers and serves as a one-stop shop with a comprehensive line of medical supplies and service that includes: Urological, Incontinence, Wound Care, and Ostomy.  ABC Medical is part of the JDS, Inc family of businesses.  Our service companies possess the knowledge and expertise to deliver first-class products and personalized home healthcare services.
 

Location: Port Saint Lucie 
Department:  

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ABC Medical is one of the nation’s leading urological supply providers, and serves as a one-stop shop with a comprehensive line of medical supplies and service that includes: Urological, Incontinence, Wound Care, and Ostomy.  ABC Medical is part of the JDS, Inc family of businesses.  Our service companies possess the knowledge and expertise to deliver first-class products and personalized home healthcare services. 

Work Location: Port St Lucie, FL

Onsite Requirements: Monday-Friday

Work Hours: 8:30am-5pm EST

Responsibilities:

The Office Administrator is responsible for a variety of tasks related to ensuring the smooth operation of business / office activities across ABC Medical, with a focus on the Business Headquarters office in Port St. Lucie, Florida.  This includes, but is not limited to, providing all necessary administrative support to the ABC Senior Management Team (SMT), ABC Leadership Team (LT), and ABC employees.

Administrative Support (50% of time)

• Calendar Management of ABC Senior Management Team, including managing of meetings, agendas, travel arrangements, off-site activities and overall event management logistics as needed for successful and flawless meetings and events.
• Be the most professional “first face” of the organization, from greeting visitors to the office, to answering phone calls and emails in support of the senior management team and ABC Medical as a whole. 
• Partners with all business functions as needed such as, assisting Marketing with mailings of materials for events for Sales Team, setting up cross-functional meetings with ABC Medical and other parts of the parent organization, coordinating gifts and recognitions of employee milestones and events, etc.
• Performs any and all necessary administrative assistant tasks in support of the business.

Office Support (50% of time)

• Coordinate office activities and operations, including effectively de-conflicting participant schedules, meeting room management, new team member orientation, and ensuring most efficient use of time and resources to assist leadership with accomplishing business objectives.
• Coordinate company events including Customer Service Week, annual holiday party, satellite office holiday dinners, etc.
• Develop and maintain relationships with vendors for onsite needs for office and for needs across the business.  This includes effective budget management. 
• Maintaining adequate office supplies to ensure the Port St. Lucie office is appropriately stocked.
• Receives and distributes mail, packages, and any other deliveries for the office for ABC Medical and any other entities, including scanning copies and distributing to the appropriate parties.
• Maintaining cleanliness of the office.
• Ad Hoc assignments as necessary and assigned to ensure smooth business operations.

Minimum Qualifications: 

• High School Diploma or equivalent 
• 3-5 years of office administrator / executive administrator experience in a fast paced, dynamic environment.   
• Demonstrated ability to multitask, problem solve and prioritize tasks. 
• Outstanding verbal and written communications skills.
• Proficiency with Microsoft Office suite, including heavy usage of Microsoft Outlook and Teams, Excel, Power Point and Word.
• Ability to quickly learn and become proficient in systems such as travel, expense reporting, time keeping. 
• Demonstrated ability to display the utmost level of professionalism and teamwork at all times and in all circumstances.
• Ability to work with confidential or sensitive information with the highest level of integrity and tact. 
• Strong judgement skills and ability to pro-actively anticipate needs or potential concerns and take appropriate initiative.

Here’s what we have to offer: 

• Variety of Medical, Dental and Vision Insurance Plans 
• 401k Plan with Company Match 
• PTO and Paid Holidays 
• EAP 
• Employee Discounts 

Our Total Rewards package in aggregate is above market and includes competitive pay, paid time off programs, peer-to-peer recognition, health and life insurance, wellness programs and incentives, generous retirement savings, and a unique Benefit of Employee Share Ownership Program (BESOP).

• The anticipated base salary range for this position is $45,911 - $72,146. The actual salary varies based on applicant's location, education, experience, skills, abilities, and other legitimate business factors.
• The Company also provides a unique Benefit of Employee Share Ownership Program (BESOP) program based on earnings and length of service.
• The Company’s health and welfare benefits include medical, prescription, dental, vision, spending/savings accounts, disability, company paid parental leaves, statutory leaves/disability programs, accident, and life.
• The Company’s 401(k) Retirement Savings Plan includes: auto-enrollment, ROTH, vesting and eligible participants “safe harbor” matching contributions.
• The Company’s paid time off benefits include: 8 paid holidays, paid vacation based on length of service and exempt/non-exempt status, and sick days based on statutory requirements and/or exempt/non-exempt status.

Job Req ID: 34023

EOE Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Team members shall adhere to high standards of ethical conduct and will comply with and assist the Company in complying with all policies and applicable laws and regulations.

Accommodations Statement:

ABC Medical endeavors to make www.abc-med.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the ABC Medical HR Department at HR@abc-med.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.